Sarbanes-Oxley compliance processes have become an important element of many organizations regulation and control policies. Failing to be compliant has serious ramifications, and yet ensuring everyone understands each process is fraught with challenges. Fortunately, for our clients using TaskMap for compliance applications, much progress can be made to reduce the risk and huge costs associated with meeting these needs.
This map was derived from best practices outlined in the PWC document mentioned in the background section above. The materials from this document includes were used to build the map above. It included:
Reading the relevant sections of the material to determine the tasks involved
Extracting the task data from the flow charts embedded in the document
Applying the narrative materials to assign roles and responsibilties to the TaskMap above. Making it clear who has which responsiblities at various stages of the process
Identifying resources and guidelines for each task from the narrative in document
Adding controls and exception paths to ensure compliance rules are followed
Hyperlinks created to link guidelines to Sarbanes-Oxley compliance rules
Map was then converted to a web page and posted to www.taskmap.com
Simpler to follow, precise instructions: By using TaskMap, all the steps in a process are in visual format eliminating unnecessary word clutter that comes with a text based manual.
A picture is worth a thousand words. The reader is able to glance at the TaskMap, then complete the Task(s), and glance back at the TaskMap to find quickly the next one.
Improved efficiency and compliance: All tools and resources are outlined within the TaskMap allowing the cashier to have everything prepared for the process. Time spent rummaging through manuals and books is reduced significantly as the cashier is better prepared for the activity. Everything you need for the compliance is in one process.
Consistent and repeatable processes with instant web access: The hyperlinking function allows for accessibility to computer systems, documentation, and contols, websites, etc... By creating hyperlinks within the TaskMap, the reader can use TaskMap as a dashboard to guide him/her to any forms or other compliance specific information.
Paper and storage savings: TaskMap allows compliance processes to be displayed from any computer. This eliminates the need for paper versions, making mainteance simpler. This also allows for a portable process manual using a laptop or tablet PC.
The Sarbanes-Oxley TaskMap was derived parts of the PWC Guidance for Management a 146 page document.