After you have created a reasonably accurate picture of a work process in your TaskMap, it is time to add supporting data to some of all of the Task shapes in your drawing. Additional details in your Task shapes help analysts or the people involved in a process to:
Understand the process
Find required resources
Determine who is involved
Comply with guidelines or regulations
Use tools, systems or other resources to complete the task
Estimate or calculate duration
Visualize how tasks and processes are interrelated
Identify opportunities for process improvements
You add Task details to your TaskMap by right-clicking on the Task shape and choosing the Define Task Details menu option. Doing so opens the following dialog box:
See the description of the Task shape for details about each of the required and optional data fields shown in the illustration above. Note that the Prompt area at the bottom of the dialog box provides guidance about the purpose of each field.
The Task ID, Task Description and Responsible Role are listed as required fields because they are essential to understanding how a process functions. Note, however, that TaskMap does not check to ensure that data are actually entered into these fields.