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« Building a Task Library: Part Three continued-The metadata for each task
TaskMap 4: A new standard for Process Mapping »

Building a Task Library: Part Three continued: Release, revision control of the Task Library

May 25th, 2011 by TaskMap

While it is obvious why we should have a release and revision control system for processes and procedures, its worth some discussion why this is even more important for a task library.

As a Task library is in effect a Master Library for important tasks in the organization it has to be accurate and the most current edition to include them in process maps.

In creating a release and revision control system several approaches can be taken based on your particular needs. These could include:

  • Only one master task to be in use at a time. e.g. Start the motorcycle this way every time.
  • Different master task based on release version. e.g. The procedure changes over time, and the new one is the recommended one, but not included or updated in all process automatically.
  • Various task masters based on different configuration and application within processes. e.g. Removal of a air filter in an automobile would have different characteristics based on model, year and configuration

When you have decided which model/s best meet your needs then you will need to number, name and control them accordingly. If using a system such as TaskMap, a unique Task ID can help in this process. We would recommend the following:

  1. Individual numbering for each task group
  2. Group the tasks according to a logical function or collection. e.g. All tasks associated with an oil change or regular maintenance, adding new clients to your system
  3. Create a release or version for the current published version/s of the task library.

Versions

Example of version control for ITIL best practices with TaskMap Central (SharePoint repository)

Tags: air filter, changes over time, logical function, master library, motorcycle, oil change, procedure changes, process mapping, process maps, revision control system, task group, task id, task library, task masters

Posted in Change Management, Process Discovery, Process Mapping

One Response to “Building a Task Library: Part Three continued: Release, revision control of the Task Library”

  1. Melinda says:
    May 31, 2011 at 2:29 pm

    Brilliant series – thank you so much for sharing your insights and wisdom! I look forward to building a Task Library in my organization!!

    Reply

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