When an existing "as is" process needs analyzing or an existing managed process requires analysis it enters the "Analyze Processes" process.
The Project Manager is responsible for conducting a validation review of the process maps.
- During this review the Project Manager ensures that the maps are complete, confirms that the data is accurate, gains a consensus on the process, and verifies that the captured processes and decisions made meet the goals and objectives for the project.
- The process maps should match up with the business requirements. The Business Analyst and Subject Matters Experts will assist the Project Manager in conducting the validation review
Once the validation review has been completed for the process maps a second review of the maps should be conducted.
This second review will focus on how easily the process maps can be understood
- All Task descriptions should be in the verb/noun format (i.e. Review the map) and Task Link descriptions should be in the noun/verb format (i.e. review complete).
- If you discover any descriptions are unclear or inaccurate then revise then so that the reader completely understands their meaning. Check the maps for consistently in names used (Roles, Resources, Guidelines, etc.), any name used in the process map should be spelt and used in the same manner throughout the process map.
- This mean that if you use a full name then don’t use a acronym on another Task. The Business Analyst and Subject Matters Experts will assist the Project Manager in reviewing the maps for ease of understanding…
Details of managing processes courtesy Harvard Computing Group,Inc.
To learn more about the Simplified Process Mapping Method:
